E-Commerce/Prefunded Spending Cards

What is a prefunded spending card? 

1. Pre-funded Spending Cards allow your PTA/PTSA to provide board members the option to pay for items directly from the PTA using a credit card type spending card.

2. The pre-funded spending cards have limited funds available and a certain time frame to be used. They are linked directly to your PTA/PTSA checking account and follow your budget.

3. DEBIT or CREDIT CARDS are STILL NOT ALLOWED.

What to do first?

1. Your PTA may use this type of E-Commerce banking after it has been approved by your membership and your budget is approved. Your PTA must have liability and bonding insurance.

Then...

1. Your PTA will still maintain a budget and checking account as per best practices. That means your treasurer will still keep the books/records and give monthly treasurer reports.

2. Each card holder must sign the Prefunded Spending Card Agreement, Conflict of Interest Policy and Basic Fiscal Management Policy.

3. Each card holder needs to remember to turn in receipts including electronic/pictures if required by service your PTA is using.

Below, you will find a E-Commerce Information page and the Prefunded Spending Card Agreement.  Each person on your PTA board that will use a card needs to read this and sign the agreement.  The form to turn in receipts is also below (similar to the reimbursement form).