What Technology could help your PTA connect with its community or even help run a program or event more effectively?
- Offers free or discounted software and hardware
- Verifies nonprofit status
- Register using formal name – PTA Utah Congress and dba
- All services and products obtained through TechSoup are the property of your PTA
- Keep a log of passwords to pass on
- Google for Nonprofits, Microsoft, Intuit Quickbooks, Adobe, Norton, training courses, computers
- PLEASE NOTE: A unit must be in good standing with Utah PTA to be approved by Utah PTA for some of these services.
- See if you are in Good Standing Here
https://www.google.com/nonprofits/
- Google Workspace - freePTA email addresses at your domain – name@mypta.org
- Domain costs $10-20/year
- 100 participant Meet meetings for unlimited length
- 30 GB Google Drive storage per user
- Verified as a Nonprofit through TechSoup
Pluses of the Drive in Google for Nonprofits
- Digital Procedure Book
- Share files with board members
- Allows digital files to carry over easily from year to year
- Create folders for each committee, event, or other need
- Use folders to store logos, images, copies of flyers, vendor quotes, minutes, etc
- Each successor has their work cut down by having quick and easy access to previous years’ efforts
Pluses of Google Calendar
- Color code events for school, PTA, events, etc.
- Calendar can be shared publicly and added to anyone’s Google calendar.
- Changes you make update everyone’s calendar live.
- Live calendar can be embedded on your webpage or linked to Facebook page.
- Printable version is available, and events can be filtered as needed.
Pluses of Google Docs, Sheets and Slides
- Replaces Microsoft Word, Excel & PowerPoint.
- Editable directly in Drive, no need to download a copy.
- Edits are visible in real time to collaborators.
- Files created in Microsoft can be converted to Google files to take advantage of editing capabilities.
PLEASE NOTE: A unit must be in good standing with Utah PTA to be approved by Utah PTA for a Google Non Profit account.
See if you are in Good Standing Here
- 10 free Microsoft 365 Business licenses through TechSoup
- Includes Word, Excel, Powerpoint, Outlook
- Share documents in OneDrive
- Online meetings in Teams
Survey Options
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The strength of a PTA depends on the support of the people it exists to serve. A needs assessment or survey is a tool to help your PTA in setting goals which meet the needs of that group. Need more information about a how to conduct a Needs Assessment? More Info PTA University Video
Here are some great tech to help you conduct a survey:
Sign Up Options
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- Both are really good options and have similar features
- Pro Tip - use a PTA email so that you can copy sign ups used each year.
Virtual Meeting Options
- Free 60 minute meetings
- Longer with Google Workplace
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Free 60 minute meetings
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Longer with 365 Business
- Free 40 minute meetings
- Restart with same link when out of time
- $14.99/month for longer meetings
- Many Schools already have accounts so ask school to host
Virtual Meeting Tips
- Know your platform
- Practice, know controls, check settings
- Always have a co-host to help with waiting room
- Mute others when needed
- Decide how to vote
- Reactions, polls, raise hand, chat
- Don’t publish link on social media - can be hacked that way
- Invite members by sending through email
- Use new meeting ID each meeting
- Open meeting 10 – 15 minutes ahead of time
- Pre-meeting socializing
- Greet people as they enter
- Turn your camera on and encourage others, too
Online Accounting Platforms
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- Designed for nonprofit groups by PTA moms frustrated by non accounting software with PTA in mind
- No bookkeeping experience? No problem.
- Budgets, bookkeeping, reconciliations, banking & account integrations, document storage, online store options, volunteer hours tracking and more
- Make year end a snap
- report view access for your whole board so they know where they are at with their budget
- $179/year
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General accounting platform
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Industry standard
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Discounted pricing through TechSoup
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Online Plus $75/year
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Online Advanced $160/year
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Designed for parent groups
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Fully web-based PTA Ledger System
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Integrated Online Store
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Membership Management Tools
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Advance Reporting Capabilities
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Sliding scale pricing depending on gross receipts – starts at $99/year
Other Options for Accounting
- Excel, Google Sheets - templates coming soon!
- Coming – MemberHub Accounting Add on
Places to Find Royalty Free Images
- https://www.gettyimages.com/
- https://pixabay.com/
- https://www.flickr.com/creativecommons/
- www.canva.com
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Uses: Social media posts, fliers, invitations, posters, newsletters, slideshows, videos - you dream it, Canva can help you create it easily!
Two options to use:
- Free basic account
- Canva for Non-Profits – a team of up to 50 members has access to Pro premium features for free
- 420,000 templates
- 75 million+ images
- 3000+fonts
- 100GB storage
- Magic Resize
- Background Remover
- Directions to apply for a Free Non-Profits Team Account
- www.canva.com/canva-for-nonprofits
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Create free PTA account first, then apply
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Request determination letter or W9 from Utah PTA office – kids@utahpta.org
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Join the Canva for Non-profits Facebook group
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If you don’t get a response in 3 weeks, message them through facebook and they will help you
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PLEASE NOTE: A unit must be in good standing with Utah PTA to be approved by Utah PTA for a Google Non Profit account.
See if you are in Good Standing Here